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    Bali Visa > Blog > Visa Services > How to Invite an Indonesian to Japan for a Short-Term Stay?
How to Invite an Indonesian to Japan for a Short-Term Stay?
May 28, 2025

How to Invite an Indonesian to Japan for a Short-Term Stay?

  • By Syal
  • Visa Services

I want to invite my Indonesian family or friend to Japan, but I’m confused about the visa process…” — Sound familiar? 😥
With short-term visas, the required documents can differ depending on whether it’s for tourism or a family visit, which often causes confusion.

We often hear stories like: “My visa got rejected because my documents were incomplete…” 💥
It would be such a waste to lose time and money on an invitation just because of poor preparation.

This article clearly explains the steps for inviting someone from Indonesia to Japan for a short stay. ✍️✨
We’ll also answer common questions like: “What documents are needed?”, “Who applies?”, and “How long does it take?”

Many readers have shared that they successfully got the visa by following this guide! 😊
As long as you cover the key points, the application process isn’t that hard.

For example, Ari, who lives in Bali, used this article to invite his long-distance girlfriend to Japan for the first time—and got the visa smoothly! ✈️💌
He prepared all the required documents and received the visa in about a week after submission.

You too can invite your loved one to Japan and create unforgettable memories together. ⛩️💖
Let’s dive into the step-by-step visa application process!

Table of Contents

  • Why are more people inviting Indonesians to Japan now?
  • What is a short-term stay visa? Who applies and who invites?
  • List of required documents (from both the Japanese and Indonesian side)
  • What are the costs involved, and who pays what?
  • Processing time and best timing to apply
  • Can You Use Public Transportation in Bali as a Foreigner?
  • How long can you stay with this visa, and can it be extended?
  • Frequently Asked Questions (FAQ)

Why are more people inviting Indonesians to Japan now?

Recently, more residents of Japan are inviting Indonesian friends and family over. 🤝

One major reason is that COVID-19 restrictions have been lifted, making international travel easier.
Also, the number of Indonesians working or studying in Japan has increased, and many want to reunite with their loved ones. 🌏

The desire to enjoy Japan’s culture and sightseeing spots with family or friends is also a big factor. ⛩️🍱

💴 A weaker yen has made travel more affordable, and 🛡️ Japan’s safety and 🍣 high food quality are additional attractions.

What is a short-term stay visa? Who applies and who invites?

What is a short-term stay visa? Who applies and who invites?

A short-term stay visa (tourist visa) allows someone to stay in Japan for up to 90 days.
The applicant is the person living in Indonesia, and the inviter or guarantor is the person in Japan. 📄

Typical purposes include:

  • Tourism

  • Visiting relatives or friends

  • Attending cultural or personal events

This visa does not allow for work or long-term study. It’s strictly for temporary visits. 😊

List of required documents (from both the Japanese and Indonesian side)

Success in getting the visa depends on preparing the right documents! 📝

From the Japanese side (inviter):

  • Letter of Invitation
  • Letter of Guarantee (if covering costs)
  • Proof of income or bank balance
  • Copy of passport
  • Residence certificate (Juminhyo)
  • Trip itinerary

From the Indonesian side (applicant):

  • Valid passport
  • Visa application form
  • ID photo
  • Proof of family relationship
  • Flight reservation and purchase info

Make sure all documents are recent—within the last 3 months. 📆

 

What are the costs involved, and who pays what?

Visiting Japan involves some expenses, but planning in advance can make things manageable. 💡

Typical costs include:

  • Airline tickets ✈️

  • Accommodation 🛌

  • Meals and transportation 🍱🚃

  • Insurance and emergency funds 💳

Who pays?

  • The Indonesian applicant covers all costs themselves, or

  • The Japanese inviter covers part or all costs (requires proof of financial capacity)

Clearly stating who pays for what helps the visa review go more smoothly.

Common reasons for visa rejection

Even with preparation, visas can still be denied. Knowing the reasons helps you avoid problems. ⚠️

❌ Common rejection reasons:

  • Incomplete or inaccurate documents

  • Insufficient funds (low bank balance)

  • Unclear purpose of travel or weak intent to return

  • Past visa violations or overstays

✅ How to avoid rejection:

  • Double-check all documents

  • Be honest and thorough

  • Emphasize ties to Indonesia (job, school, family)

  • Clearly explain a realistic reason for visiting

Stay calm and organized, and most visas will go through smoothly. 📬

Processing time and best timing to apply

Processing Time and Best Timing to Apply

Processing usually takes 10–15 business days. But depending on the season and embassy workload, it may take longer. 📅

Busy times like New Year’s and Golden Week can slow things down, so it’s best to start preparing at least a month in advance.
✈️ It’s safest to book flights and hotels after the visa is approved, but for application purposes, a “tentative reservation” is often acceptable.

How long can you stay with this visa, and can it be extended?

 The maximum stay under a short-term visa is 90 days.

📌 Important notes:

  • This visa is not extendable, unless under special circumstances

  • Overstaying can make future visa applications difficult and may lead to penalties or entry bans ⛔

Check your travel dates carefully and make a safe, realistic plan. 🕒✈️

Frequently Asked Questions (FAQ)

  • Where do I apply for the visa?

    At the Japanese Embassy or Consulate in Indonesia. Some locations require an appointment, so check early.

  • What if I get sick during the visit?

    It’s best to have travel insurance. It makes accessing healthcare easier and less stressful. 🏥

  • Can the inviter be a regular company employee?

    Yes! As long as they can provide income proof (like a tax certificate), it’s perfectly acceptable. 🧾

  • If my visa is denied once, can I reapply?

    Yes, you can. But it’s best to address the reason for the previous rejection before applying again.

  • Is it okay if the visitor doesn’t speak Japanese?

    Yes, as long as there’s support available during the stay. Using translation apps or having someone to assist is recommended.

Need help inviting an Indonesian to Japan? 🇯🇵💼 Chat with us now on WhatsApp.

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Syal

Syal is specialist in Real Estate and majored in Law at Universitas Indonesia (UI) and holds a legal qualification. She has been blogging for 5 years and proficient in English, visit @syalsaadrn for business inquiries.

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